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TORIN OPTIMALQ

OPTIMIZE SURGICAL PRIORITIZATION PLANNING AND REDUCE YOUR SURGICAL WAITING LIST

 

SHORTEN YOUR SURGICAL WAITING LIST WITH TORIN OPTIMALQ AND OPTIMIZE UTILIZATION OF YOUR OR CAPACITY AND RESOURCES

 

Longer periods of peak loads in hospitals often times create an exponentially growing surgery wait list of non-urgent and semi-urgent surgeries. COVID-19 is now causing significant wait times for hospital patients standing-by for surgery. With Torin OptimalQ, you can shrink surgical backlogs by prioritizing surgery planning and build an accurate surgical schedule in advance of coming weeks.

 

WITH TORIN OPTIMALQ YOU CAN DECREASE YOUR SURGERY BACKLOG

 

Torin OptimalQ is a stand-alone software solution designed to manage surgical backlogs and wait lists through proactive surgical prioritization planning. Our software merges existing surgery waiting lists with Getinge’s standardized surgical time data. We provide you with a quick analysis and optimized view that will allow you to manage the backlog of your surgeries. The optimized data is combined with the hospital’s resource parameters to provide an optimal work and surgery schedule for the coming weeks, enabling a reduction in your hospital surgery waiting list.

 

CONSULTANCY SUPPORT FOR PRIORITIZED SURGICAL PLANNING AND SCHEDULING

 

Torin OptimalQ can be quickly implemented. We offer consultative services using Torin OptimalQ with easy deployment and quick results:

  • Consultative services to help hospitals reducing the surgical wait list
  • Project management is included
  • No software installation is needed
  • No training is needed

1: HOSPITAL SURGERY WAITING LIST IMPORTED INTO TORIN OPTIMALQ

 

The hospital surgery wait list is imported into the Torin OptimalQ tool, including the patient and procedure codes and date of entry:

  • Anonymized patient ID
  • Diagnostic risk group or similar code and description
  • Standard surgical procedure code and description
  • Booking date
  • Specific prioritization guidelines

 

STEP 2: FLEXIBLE ANONYMIZED PATIENT SCORING

 

Each patient is scored according to hospital specific parameters, such as allowed maximum delays and COVID-19 guidelines, to establish a unique severity score:

  • MeNTS[2] scale – 18 items (1 to 5 score)
  • Factors related to base pathology
  • Factors dependent on surgical procedure
  • Factors dependent on patient’s condition
  • Specific factors related to COVID-19 disease

 

STEP 3: PLANNING POTENTIAL SURGERY SCHEDULES FOR THE COMING WEEKS

 

Based on Torin expertise and average procedure duration the Torin OptimalQ tool creates an initial surgery schedule in advance of the coming weeks:

  • Initial proposal of surgeries per OR and day
  • Upfront visibility of the coming weeks
  • Maximum reduction of waiting list
  • Critical resources and restrictions considered
  • Database of standard average time per surgical procedure

STEP 4: POTENTIAL SCHEDULE OF CAPACITY INPUT

 

OR availability and capacities, usage, restrictions etc. are merged with the surgery schedule in Torin OptimalQ to ensure a valid and ideal plan:

  • Capacity restrictions per OR
  • Availability time per OR and/or shift
  • Other specific conditions (e.g. emergency department priority, reserved for COVID-19)
  • Other special characteristics (e.g. Hybrid OR, robots)
  • Operating room to surgical department assignment

 

STEP 5: SIMULATION SCENARIOS FOR PRIORITIZED SURGICAL PLANNING

 

Based on the patient scoring, average durations, and capacities, Torin OptimalQ presents simulation scenarios for surgical prioritization planning:

  • Utilization rate per surgery department and OR
  • Reduction of waiting list regarding prioritization
  • Patients overcoming max waiting times
  • Remaining waiting list

 

STEP 6: PROPOSAL FOR THE SURGERY SCHEDULE

 

The Torin OptimalQ tool provides a final proposal for a prioritized surgery schedule per OR, week, service, or discipline:

  • Estimated utilization per OR / day
  • Detailed list of surgeries per OR
  • Waiting list reduction and new list
  • Achievement of max. delay target levels

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